PEMS resources
Published
IPEA has developed a range of PEMS training materials to assist parliamentarians and their staff to use IPEA’s PEMS functionality, including travel, budgets and expenditure reports. These step-by-step PEMS guides (PDF and video versions) will help you learn how to use PEMS.
PEMS enhancement guides
This PDF details enhancements made to the travel functions in PEMS
to support the user experience in PEMS.
Parliamentarian travel guides
This video and PDF demonstrates how to filter travel expenses and save views in PEMS.
This video and PDF demonstrates how to navigate and review an expenditure report.
This video and PDF demonstrates how to create a domestic travel allowance claim for a parliamentarian.
This video and PDF demonstrates how to create a travel expense claim for a parliamentarian.
This video and PDF demonstrates how to create Unscheduled Commercial Transport (UCT) claims.
This video and PDF demonstrates how to approve a domestic travel allowance claim.
This video and PDF demonstrates how to approve a domestic travel expense claim.
This video and PDF demonstrates how to update and adjust a certified travel claim.
This video and PDF demonstrates how to create a claim on behalf of someone else.
Staff travel guides
This video and PDF demonstrates how to filter travel expenses and save views in PEMS.
This video and PDF demonstrates how to acquit an advanced travel allowance claim for staff.
This video and PDF demonstrates how to create a domestic travel allowance claim for you or another staff member.
This video and PDF demonstrates how to create a travel expense claim for you or another staff member.
This video and PDF demonstrates how to create a motor vehicle allowance claim.
This video and PDF demonstrates how to recall a travel expense claim prior to certification.
This video and PDF demonstrates how to update and adjust a certified travel claim.
This video and PDF demonstrates how to recall a travel allowance claim prior to certification.
This video and PDF demonstrates how to create a claim on behalf of someone else.
Office Expense
The Group Manual Certification function allows staff to print multiple office claims from PEMS in a single
physical form. The Parliamentarian is then able to certify all the selected claims at once by signing the
printed form.
The following guidelines can assist in determining the Goods/Services Received Date for invoices under the Printing and Communications Work Expense such as printed and digital/electronic advertisements, website services and content creation and/or design services.
Refer to the tables in this guide to select the most appropriate codesfor your Office and staff related work expense claims.
This guide explains how to customise your office expenses dashboard to manage office claims.
This guide demonstrates how to:
1. See an overview of your office’s budget usage for all capped budgets and remaining balances for a given fiscal year.
2. Display and export/print budget reports.
This guide explains how to create an Australia Post Claim and includes a checklist and example to assist you in the process.
Authorised staff guides
Refer to Help Guide - Manage Authorisations for information about managing authorisations in PEMS.
This video and PDF demonstrates how to navigate and review an expenditure report.
This video and PDF demonstrates how to view and manage travel expenses for parliamentarians and staff.
This video and PDF demonstrates how to approve a domestic travel allowance claim.
This video and PDF demonstrates how to approve a domestic travel expense claim.
