Monthly management reports (MMRs) include payments made and invoices raised within the month being reported. MMRs are used to assist with monitoring expenditure and managing budgets. MMRs are provided to parliamentarians for internal use to assist with the day to day operations of the office and are not required to be certified.
Expenditure reports include payments made and repayments received within the reporting period. Parliamentarians are asked to certify that their expenses are within the legislated purpose. Expenditure reports and certifications are published on the IPEA website and the data from the reports is published on www.data.gov.au.
MMRs include office and travel expenses for staff at a transactional level. Expenditure reports only include aggregate travel expenses for staff.
Reports are provided in arrears and include payments made during the reported period. Invoices appear in a monthly management report (MMR) in the month they are raised and in an expenditure report in the period they are repaid.
Transactions in the MMR are grouped by the financial year they relate to. Transactions relating to previous financial years appear in the MMR appendix.
Contact IPEA with the details including which report the errors are in, the reference/s and page number. IPEA reviews and advises your office accordingly.
Cabcharge locations can be the Global Positioning System (GPS) data of the taxi pick up and drop off locations or generic locations entered by the taxi driver (or you). ‘Home’, ‘Hospital’ and ‘Office’ are examples of generic locations.
Reports cover payments made during the period. Payments from previous financial years appear in your report if they are paid within the reporting period. Payments from previous or future financial years do not impact the current financial year budgets or limits.
In some instances, where an adjustment has been made to a transaction, the adjustment may appear in a subsequent report. For example a payment that was reported in one section may appear in a subsequent report as a reversal in that section and a new payment under the correct section.
Monthly management reports (MMR) are provided to parliamentarians on or before the 15th of each month and include payments made and repayments received during the previous month. The budget information in your MMR is current as at the last day of the previous month.
Up to date budget reports are available from the IPEA website.
If you are having difficulty printing your report please try the following steps:
- Open the expenditure report
- Go to the ‘File’ menu, select ‘Print’ and then ‘Advanced’
- Select the check box next to ‘Print As Image’
- Select the ‘OK’ button
- Press ‘Print’ and the report should print as normal
Certification is due two weeks from the date the preliminary expenditure report is provided to parliamentarians and nominated staff. A list of certifications is published on the IPEA website at the same time as the final reports.
Contact IPEA to request a custom travel report. Please include as much information as possible in your request including travel dates, travellers, expense types, budgets, staff and family details etc.
IPEA provides a range of custom reports to support parliamentarians and their staff. Some examples are:
- Number of nights spent in Canberra
- All travel expenses for a time period
- Taxi claims
- All parliamentarian travel allowance claims
- All reimbursements paid