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Annual Report 2016-17

Introduction: CEO’s Statement

Leonie McGregor
Letter of Transmittal thumbnail

Message from the Chair of the Authority

 

Message from the Chair of the Authority thumbnail

About this report

This is the Independent Parliamentary Expenses Authority’s (IPEA) report to the Special Minister of State for the financial year ending 30 June 2017. The report has been prepared according to parliamentary reporting requirements and legislative requirements.

The report is a mechanism of accountability to the Parliament of Australia in relation to services provided. It also provides information for the community and stakeholders.

IPEA is part of the Australian Government’s Finance portfolio and is committed to maintaining accountability and transparency in its activities and continually improving its reporting.

Guide to this report

Part 1 – Overview: In this part of the report, the Chief Executive Officer reviews the significant issues and achievements from the establishment of IPEA on 3 April 2017 to 30 June 2017 and reflects on the challenges for the year ahead.

Part 2 – Performance: This part of the report provides an overview of IPEA’s purpose, role and functions; outcomes as set out in the Portfolio Budget Statements; the organisation and organisational structure. It also includes IPEA’s Annual Performance Statement, which reflects the actual results achieved against IPEA’s 2016–17 performance criteria, and are reported in the Department of Finance’s 2016–17 Portfolio Budget Statements and Corporate Plan.

Part 3 – Management and Accountability: This part of the report provides information about IPEA’s governance arrangements and frameworks; external scrutiny; human resources management, environmental performance and financial management.

Part 4 – Financial Statements: This part contains IPEA’s audited financial statements for 2016–17.

The appendices provide additional information on specific areas of the entity, as required under legislation.

At the end of the report are a list of abbreviations and acronyms, a glossary, a checklist detailing the location of the requirements used to compile the report, and an index.

 

Part1: Overview

Chief Executive Officer's review

Welcome to our first annual report.

On 13 January 2017, the Prime Minister, the Hon Malcolm Turnbull MP, announced changes to the management of parliamentarians’ work expenses which included the establishment of a compliance, reporting and transparency body that would be responsible for monitoring and administering these expenses. IPEA subsequently began operating as an interim executive agency from 3 April 2017, and from 1 July 2017 began operations as a statutory authority.

During the period between April and June, our staff worked hard to ensure that we would be in a position to deliver on the Government’s commitment.

Our achievements

IPEA faced a number of challenges on 3 April 2017:

Finalisation of the machinery of government change and the establishment of IPEA while continuing to provide parliamentarians and their staff with responsive and high quality advice and service; and to put in place the necessary arrangements and capabilities to enable IPEA to perform its full range of functions, including:

  • Advising parliamentarians and their staff on work expenses and related matters, particularly travel related expenses
  • Reporting on all work expenses
  • Monitoring the travel related expenses of parliamentarians and their staff
  • Administration of travel expenses and allowances for parliamentarians and their staff including processing these claims, and
  • Auditing of work expenses claims of parliamentarians and their staff.

The machinery of government change progressed smoothly, and we moved quickly to engage with key stakeholders, and recruit qualified and experienced staff. We also established processes for meetings with the Advisers to the Authority, who were engaged until 30 June 2017. These Advisers provided support and advice on our functions as set out in the Independent Parliamentary Expenses Authority Act 2017. On IPEA’s establishment as a statutory authority on 1 July 2017, these Advisers were appointed Members of the Authority.

By 30 June 2017, we developed into a fully functioning small agency with 54 staff and we had processed over 37,000 claims and answered over 7,000 enquiries by phone and email. We will continue to refine and improve how IPEA delivers its services. To 30 June 2017, we had received 37,918 travel claims for expenses and had processed 97 per cent of these within agreed timeframes and publicly released more than 300 expenditure reports.

In the future we will undertake audit and assurance activities in relation to all work expenses. We will have a range of activities to support this function including certification processes, post payment checking, and more targeted and thematic audits which will be further developed in 2017–18.

Chief Executive Officer's review (Continued)

Our priorities for the year

Our key priorities for the coming year include:

  • Updating our Information Communications Technology (ICT) environment to create a system which improves IPEA’s administration, advisory, reporting and audit functions
  • Fostering positive relationships with key stakeholders including parliamentarians, their staff and the broader Australian community
  • The best possible and timely delivery of services by clearly communicating what it is that we do, and how we do it
  • Effective implementation of the new legislative framework
  • Implementing a robust and comprehensive audit and assurance program, and
  • Continuing to move towards more regular reporting of all expenditure of parliamentarians and their staff.

Our financial performance

We reported an overall operating surplus of $0.6m for the period in which it operated in 2016‑17. This result is mainly due to lower than expected employee and supplier expenses for the period. Further details on our financial performance are available on pages 23 to 46.

Our people

IPEA places a high priority on our people and we have a strong and capable team. As a small agency, we will continue to focus on attracting talented and highly adaptable employees who are able to operate in a dynamic work environment.

I would like to acknowledge the assistance and support of officers in the Department of Finance, particularly the IPEA Taskforce and the Ministerial and Parliamentary Services Division, who assisted in the establishment of IPEA as an executive agency and its subsequent transition to a statutory authority.

I also acknowledge the patience and support of parliamentarians and their staff throughout this transitional period as we worked to establish new processes and systems.

Finally, I would like to also commend the efforts of our hard working and dedicated staff who have conducted themselves professionally during a period of significant change and have been committed to ensuring the success of IPEA. We have been very well supported by the Advisers, and I would like to take this opportunity to thank them all for their guidance and assistance. Their contribution has been vital to our successful establishment over a short period of time.

Leonie McGregor
Acting Chief Executive Officer

23 October 2017

Organisational overview of IPEA

This section provides an overview of IPEA.

Our aspiration and purpose

IPEA’s core objectives are to process, monitor, administer, audit and report on parliamentarians’ work expenses. IPEA also provides clear advice to parliamentarians and their staff on travel and work related expenses to support them in undertaking their duties, requiring that public funds be spent appropriately and in compliance with the statutory requirements.

Outcomes and programs

As at 30 June 2017, IPEA has one outcome which is outlined in the 2017–18 Portfolio Budget Statements. The table below shows our outcome and program structure as at 30 June 2017.

Outcome 1 – Support for current and former Parliamentarians and others as required by the Australian Government through the delivery of, independent oversight and advice on, work resources and travel resources.

Program 1.1 – Independent Parliamentary Expenses Authority – Travel Oversight and Reporting. IPEA provides services to Parliamentarians and their staff and publically reports on their expenditure.

Our role and functions

IPEA’s role and functions reflect those functions prescribed in the Independent Parliamentary Expenses Act 2017 (IPEA Act), and include:

  • Provide clear advice to parliamentarians and their staff on travel and work related expenses to help support them in their respective roles, and
  • Provide independent oversight of the work expenses provided to current and former parliamentarians and their staff through our auditing and reporting functions.

As an organisation, IPEA will strive to deliver our primary functions, which relate to advice, reporting and audit. These functions include:

  • Providing personal advice to parliamentarians and MOP(S) Act employees on travel expenses, allowances, and related expenses
  • Monitoring parliamentarians and MOP(S) Act employees regarding travel expenses, allowances, and related expenses
  • Administering travel expenses, allowances, and related expenses, including processing of these claims
  • Publicly reporting on work expenses under the applicable framework, and
  • Auditing work expense claims.
.

Organisational overview of IPEA (Continued)

Our executive and business groups

From 3 April 2017 to 30 June 2017, IPEA’s executive comprised the Chief Executive Officer and two Branch Managers. IPEA is organised into four functional areas:

Travel Advice and Administration Branch provided a number of services to parliamentarians and others which transferred from the Department of Finance to IPEA on its establishment. These functions included:

  • Processing of travel allowance and travel expense claims, both domestic and overseas, for parliamentarians, Members of Parliament (Staff) Act employees and others
  • Provision of advice relating to travel matters to parliamentarians and their staff
  • Managing of travel related budgets for all parliamentarians.

Transparency and Reporting Branch comprised five key functions, including:

  • Development and release of various reports for parliamentarians in relation to expenses incurred
  • Post payment checking of travel related claims
  • Communications and media services including the IPEA website and media responses
  • Finance services to support the smooth running of the Authority
  • ICT Services.

Corporate and Executive Support provided IPEA with a range of corporate functions including legal services, governance, human resource management and secretariat support for the Advisers.

Assurance was responsible forIPEA’s process to deal with concerns of possible misuse of work expenses in accordance with IPEA’s statutory functions and responsibilities, and was responsible for development and implementation of IPEA’s audit and assurance program.

IPEA’s organisational structure as at 30 June 2017 is shown at Figure below.


IPEA Organisation Chart

Part 2: Performance

Summary of performance and highlights

Priorities

Our key priorities between 3 April 2017 and 30 June 2017 were:

  • Delivering the key functions of IPEA as an executive agency.
  • Supporting parliamentarians and their staff through the provision of administration and advice on travel related work expenses.
  • Auditing and reporting of work expenses.
  • Transitioning resources and functions to the new statutory authority for a 1 July 2017 commencement.

Achievements

IPEA’s key achievements from 3 April 2017 to 30 June 2017 were:

Services to parliamentarians and others

  • The achievement of all performance targets highlighting the organisation’s strong focus on the delivery of high quality services to our clients (refer to the “Annual Performance Statement” on pages 10 and 11).
  • The release of approximately 306 final expenditure reports.
  • The development and provision of approximately 230 Monthly Management Reports by the 15th day of each month.
  • Management of 37,918 claims for travel expenses of which 97 per cent were processed within agreed timeframes.
  • Development of approximately 140 customised reporting products to support administration, quality assurance and audit.
  • Support for parliamentarians to transition to the new Parliamentary Business Resources (PBR) framework.

Corporate activities

  • Appointment of the Advisers of the Authority, who met twice, in May and June 2017.
  • Establishment of a number of governance arrangements during the period including IPEA’s Accountable Authority Instructions, financial delegations and personnel delegations. In addition, work began to develop and establish other governance arrangements for IPEA including establishing an Audit and Risk Committee and developing a Risk Management Framework.
  • Development of IPEA’s 2017–18 to 2020–21 Corporate Plan which was published in August 2017.
  • Establishment of a Memorandum of Understanding (MOU) with the Department of Finance that governs the relationship between the two agencies and the delivery of support services.

Annual performance statements

Introductory statement

Introductory statement

Purpose: Administer and advise on travel related work expenses, and provide independent oversight of the work expenses provided to current and former parliamentarians and their staff through its reporting and auditing functions.

Results

Performance criterion: Services to Ministers, Office Holders, Senators, Members and their staff meet agreed service standards.

Criterion Source: Outcome 3, Department of Finance, Portfolio Budget Statements 2016–17, page 55 and the Department of Finance 2016–17 Corporate Plan

Results against performance criterion:

For the period from 3 April 2017 to 30 June 2017:

Target 1 – 95 per cent of client contacts acknowledged within 24 hours and responded to within agreed timeframes

  • Of the total number of daily contacts made to IPEA, 95 per cent of these contacts were responded to within the agreed service standard of 24 hours.

Target 2 – 95 per cent of payments (including payroll) will be made within agreed timeframes.

  • IPEA made payments to parliamentarians and their staff for travel related expenses. During the financial year 37,918 claims for travel expenses were received from parliamentarians and their staff and 97 per cent of these met the performance target.

Target 3 – 100 per cent of Monthly Management Reports are being distributed by the 15th of each month

  • IPEA achieved its target of distributing 100 per cent of Monthly Management Reports to each member of Parliament and five former prime Ministers by the 15th of each month during the period.

Overarching analysis of performance against IPEA’s purpose

IPEA was established as an executive agency from 3 April 2017, taking on a number of activities that were previously performed by the Department of Finance, as well as being asked to introduce a range of new functions over time. Those activities transferred from the Department of Finance and remained unchanged for the period IPEA operated as an executive agency. 

In preparing its Annual Performance Statement, IPEA is acquitting its performance only against the performance criteria reported in the Department of Finance’s Portfolio Budget Statements and Corporate Plan for 2016–17.

In 2016–17, IPEA achieved all of its performance targets as set out in the Department of Finance’s 2016–17 Portfolio Budget Statements and Corporate Plan 2016–17. These results were achieved at a time when IPEA was planning and developing governance and staffing arrangements, and preparing to transition to a statutory authority.

IPEA’s corporate plan was under development during the period covered by this Annual Performance Statement. That plan is now available on the IPEA website at www.ipea.gov.au.

Part 3: Management and accountability

Corporate governance

This section discusses IPEA’s support services and governance arrangements, which provide a framework to ensure the organisation is accountable and effective.

IPEA was a budget funded executive agency that was established on 3 April 2017 within the Finance portfolio. IPEA is a non-corporate Commonwealth entity under the Public Governance, Performance and Accountability Act 2013 (PGPA Act) and an executive agency under section 65 of the Public Service Act 1999; with roles, responsibilities and powers established under the IPEA Act.

The Chief Executive Officer is IPEA’s accountable authority and is therefore responsible for its performance and compliance with regulatory requirements. The responsible Minister is the Special Minister of State, Senator the Hon. Scott Ryan.

IPEA’s key corporate services

IPEA’s corporate teams which provided specialist advice, services and expertise from 3 April 2017 to 30 June 2017 are:

  • Corporate Counsel
  • Governance
  • Secretariat
  • Chief Financial Officer
  • Reporting
  • Communications
  • ICT.

The corporate functions that were delivered in house were supplemented by a number of corporate services that were purchased from, and delivered by, the Department of Finance in 2016–17 through a Memorandum of Understanding.

Our internal governance arrangements

IPEA leadership

From April 2017, IPEA’s key internal governance groups comprised of:

  • IPEA’s Senior Management Team including the Chief Executive Officer, Branch Heads, Chief Financial Officer, Corporate Counsel and Director of Assurance. This group met weekly to consider strategic and operational issues.
  • IPEA’s Leadership Team comprised of all officers from the Executive Level 1 classification and above and was chaired by the Chief Executive Officer. This Team met fortnightly to discuss operational issues and the meeting provided a forum where the Chief Executive Officer and the SES could raise and discuss strategic issues that affected IPEA.

The Advisers

The IPEA Act provides that IPEA is guided by the Members of the Authority. The Members are appointed by the Governor-General, and comprise a Chair and at least two, but not more than three other Members. During IPEA’s operation as an executive agency, five Advisers were engaged, prior to their official appointment as Members of the Authority on 1 July 2017.
From IPEA’s establishment on 3 April 2017 to 30 June 2017, the Advisers were:

  • Ms Jillian Segal AM
  • Mr John Conde AO
  • The Hon Gary Gray AO
  • Dr Julianne Jaques, and
  • The Hon Jeffrey Spender QC.

The role of the Advisers was to provide support and advice to the CEO on the functions as set out in the Public Service (Establishment of the Independent Parliamentary Expenses Authority) Order 2017. These functions included to audit and report on parliamentarians’ work expenses, and provide advice to parliamentarians and their staff in relation to travel expenses.

The Advisers met twice in 2016–17, to discuss a range of issues relating to the establishment and governance of IPEA. From 1 July 2017, the Advisers became the Members of the Authority.


Our internal governance arrangements (Continued)

Ms Jillian Segal AM

Ms Jillian Segal AM

Ms Segal has a broad range of experience both in the public and private sectors particularly in the fields of governance, remuneration and audit. She is currently a Non-Executive Director of the Garvan Institute of Medical Research, Deputy Chancellor of UNSW Australia, Chair of the General Sir John Monash Foundation, a Trustee of the Sydney Opera House and Chair of AICC (NSW).

Ms Segal has a BA LL.B from the University of New South Wales and an LL.M from Harvard Law School. She started her legal career as Associate to The Right Honourable Sir Anthony Mason, then a Justice at the High Court of Australia.

Ms Segal went on to become a Commissioner and later Deputy Chair of the Australian Securities and Investments Commission (ASIC), after which she became a review member of the Dawson Review into the Trade Practices Act. In 2003 she set out to pursue a non-executive career. Since that time, she has held a range of corporate and government advisory board positions. Ms Segal was awarded a Centenary Medal in 2003 for services to society through business leadership, and appointed Member of the Order of Australia in 2005 for services to business law.


Mr John Conde AO

Mr John Conde AO

As President of the Remuneration Tribunal, Mr Conde serves as a Member of IPEA.

Mr Conde was appointed as a member of the Remuneration Tribunal in 1998. He is Chairman of several boards, including Bupa Australia Health Pty Ltd, the McGrath Foundation and Cooper Energy. He is Deputy Chairman of Whitehaven Coal Limited and a Director of Dexus Property Group.

In 2015-16, Mr Conde was Co-Chair of the Review Committee that prepared the review: An Independent Parliamentary Entitlements System, the findings of which formed the basis for the establishment of IPEA.


The Hon Gary Gray AO

The Hon Gary Gray AO

Mr Gray was National Secretary of the Australian Labor Party from 1993-2000. He served as a Federal Parliamentarian from 2007-16 and as Special Minister of State and Minister for the Public Service and Integrity from 2010 until 2013, and Minister for Resources and Energy, Minister for Tourism and Minister for Small Business in 2013. Mr Gray’s business background includes Executive Director at the WA Institute of Medical Research, Senior Executive of Australia’s largest oil and gas company, Woodside Energy, which he represented before governments and customers on four continents, and his current role as Senior Executive at Mineral Resources Ltd in Perth.

He was awarded the Centenary Medal in 2001 and he became an Officer in the Order of Australia in 2003. He is a director on the boards of the ASC Pty Ltd and Hillman Primary School in Rockingham WA.


Dr Julianne Jaques

Dr Julianne Jaques

Dr Jaques is a commercial barrister and chartered accountant with extensive experience in public administration, corporate governance and audit. Dr Jaques served as a senior taxation adviser to the Assistant Treasurer from 1999-2001. In recent years she has been briefed by the Commissioner for Taxation on a number of significant matters relating to Project Wickenby.

Dr Jaques is a current member of the Tax Institute Victorian State Council and Professional Development Committee, the Tax Bar Association Committee, the Tax Practitioners Board and the Board of Taxation. She holds Bachelor of Economics and Laws degrees from Monash University, and a Doctorate in Juridical Science from the University of Melbourne.


The Hon Jeffrey Spender QC

The Hon Jeffrey Spender QC

Mr Spender is a former Judge of the Federal Court of Australia, having served from 1984-2010. He practised at the Queensland Bar from 1967-1984, and was appointed Queen’s Counsel in 1983. 

Mr Spender served as a presidential member of the Administrative Appeals Tribunal, and as an additional judge of the Supreme Court of the Australian Capital Territory. 



Our internal governance arrangements (Continued)

Risk

In 2016–17, IPEA commenced development of a Risk Management Framework, which complies with the requirements of section 16 of the PGPA Act and the International Standard for Risk Management – principles and guidelines (ISO 31000:2009). In addition, IPEA’s governance is built on the foundations of the IPEA Act 2017, the Public Governance, Performance and Accountability Act 2013, the Public Service Act 1999 and the Australian Public Service Code of Conduct.

IPEA will apply risk management principles that are fit for purpose. IPEA will strive to deliver efficient and effective decision-making and planning, manage uncertainty and manage its resources to obtain desired outcomes.

Within IPEA’s operating environment, it will pursue opportunities, adopt new technology, achieve objectives and meet its responsibilities. In terms of risk management, IPEA is not tolerant of:

  • dishonest, deceptive or fraudulent conduct
  • the unauthorised disclosure of official information, and
  • dangers to the health, safety and wellbeing of IPEA’s staff.

Fraud

During 2016–17, IPEA began development of a fraud control plan that complies with the Commonwealth Fraud Control Guidelines.

In 2016–17, IPEA implemented reasonable measures to minimise the incidence of fraud, and it continues to implement strategies that raise awareness and prevent fraud, as set out in its Accountable Authority Instructions.

Ethical standards

IPEA promotes ethical standards and behaviour, and builds upon the Australian Public Service values, emphasising:

  • Independence
  • Impartiality
  • Transparency
  • Responsiveness
  • Professionalism.

IPEA created and maintained a safe, healthy and productive workplace, free from discrimination, harassment and other forms of harmful behaviour in 2016–17. Under the purchaser provider arrangements in place with the Department of Finance, training was made available in the areas of mental health, first aid, expected behaviours, and health and wellbeing. Regular training and information on obligations under the Public Service Act were also made available to staff.

During 2016–17 there were no reports of bullying and/or harassment in IPEA. There were no formal internal complaints or Public Interest Disclosures received in 2016–17.

During 2016–17, there were no breaches of the Australian Public Service Code of Conduct and there were no requests to review a human resource decision.

Provision of corporate services to IPEA

Between 3 April 2017 and 30 June 2017, IPEA had a shared services arrangement with the Department of Finance, which was managed via a Memorandum of Understanding between the two agencies. Under this arrangement, the Department of Finance provided IPEA with a range of corporate services.


External scrutiny

During 2016–17, there were no external reports regarding IPEA by the Australian National Audit office, the Commonwealth Ombudsman or the Australian Information Commissioner. IPEA was not subject to any reviews or judicial decisions and was also not subject to substantial legal action. Information about IPEA’s involvement with Parliamentary Committees and the Information Publication Scheme is provided below.

Senate Finance and Public Administration Legislation Committee

IPEA appeared before the Senate Finance and Public Administration Legislation Committee in 2016‑17 for the 2017-18 Budget Estimates hearings in May 2017. At the hearing IPEA provided evidence in relation to its establishment and operations.

Information Publication Scheme

Entities subject to the Freedom of Information Act 1982 are required to publish information to the public as part of the Information Publication Scheme. This requirement is in Part II of the Act and has replaced the former requirement to publish a section 8 statement in an annual report. Each agency must display on its website a plan showing what information it publishes in accordance with the scheme’s requirements. Between 3 April 2017 and 30 June 2017, IPEA used the freedom of information arrangements provided by the Department of Finance, available at: www.finance.gov.au/foi/information_publication_scheme.html

Our people

Overview of IPEA’s employment arrangements

As at 30 June 2017, IPEA had a total of 54 employees engaged on either an ongoing or non-ongoing basis. In order to perform IPEA’s functions effectively, the recruitment of employees with appropriate skills and experience was a high priority during the period from 3 April to 30 June 2017. The following table sets out IPEA’s employment numbers and expenditure as at 30 June 2017. Further workforce statistics are set out in Appendix B.

Table 1. IPEA staffing statistics, as at 30 June 2017


Employment numbers

Total number of employees (headcount)*

54

Total number of employees (headcount excluding casuals)

54

Total employee expenditure (including casuals)

$1,557,000

Diversity of the workforce (excluding casuals)

Women

31

People with a disability

4

Aboriginal and Torres Strait Islanders

0

Employees who speak English as a second language

1

Training and education

Total number of employees undertaking supported studies

7

*The CEO is a statutory appointment and therefore is not included as an employee of IPEA.

Our people (Continued)

Remuneration and employment conditions

IPEA’s non-SES employees were employed under the IPEA Agency Determination 2017/01, made under section 24(1) of the Public Service Act 1999. In addition to setting remuneration, this instrument provided employees with other employment conditions such as leave, flexible working arrangements, studies assistance and access to professional memberships.

IPEA’s SES employee was employed under an individual determination made in accordance with section 24(1) of the Public Service Act 1999. Many of these conditions aligned with those set out in the IPEA Agency Determination 2017/01.

The CEO’s salary is determined by the Remuneration Tribunal (Determination 2017/03).

The following table shows the employment instruments covering IPEA employees. Further information, including salary ranges are set out in Appendix B.

Table 2. Employees’ coverage under employment instruments, as at 30 June 2017


Employment instruments

Number of employees covered by a non-SES s24(1) determination

53

Number of employees covered by an SES s24(1) determination

1

Number of employees covered by another employment instrument

0

*The CEO is a statutory appointment and therefore is not included as an employee of IPEA.

Non-salary benefits

IPEA provided employees with benefits of a non-salary nature in addition to those set out in the IPEA Agency Determination 2017/01. These included:

  • access to in-house, and external learning and development opportunities
  • access to an online learning management system
  • studies assistance in the form of study leave and financial reimbursement
  • access to coaching and mentoring opportunities
  • contributions to professional memberships and subscriptions
  • salary sacrificing arrangements for a range of benefits including superannuation and motor vehicles
  • workstation assessments for all employees
  • an Employee Assistance Program providing confidential counselling and other services for employees and their families
  • access to an in-house gymnasium
  • flexible working arrangements including the ability to work from home on a case-by-case basis
  • access to a workplace giving program, enabling charitable donations through payroll deductions.

Performance management

All IPEA employees participated in IPEA’s Performance Management System, which is designed to:

  • strengthen the performance culture in IPEA
  • support employees and managers to achieve IPEA’s objectives and perform IPEA’s functions to a high standard
  • set expectations, provide regular feedback and develop required skills, knowledge and experience across IPEA, and
  • recognise high performance and effectively identify and manage unsatisfactory performance.

IPEA’s Performance Management System involves the development of an annual Performance Agreement. This agreement is between Managers and their employees, and it involves regular feedback conversations throughout the period (including a performance rating at the conclusion of the performance period).

IPEA’s Performance Management System also focuses on professional development for employees and it is supported by a range of formal learning and development opportunities including:

  • coaching and mentoring
  • in-house and external courses and training
  • an online learning management system, including specific training for APS employees
  • external online learning opportunities
  • studies assistance
  • job sharing and higher duties.

IPEA employees had access to learning and development opportunities, including face-to-face and online options, delivered by the Department of Finance.
IPEA does not provide performance pay.

Environmental performance

From 3 April 2017 to 30 June 2017, IPEA was located at One Canberra Avenue, Forrest, ACT, where all facilities and environmental management activities were provided and undertaken by the Department of Finance. Further information on environmental performance is available in the Department of Finance’s 2016–17 Annual Report.

Financial management

Financial performance

This section provides an overview of IPEA’s financial performance from 3 April 2017 to 30 June 2017, for both departmental and administered activities.

IPEA’s financial statements are presented in Part 4. The Australian National Audit Office (ANAO) issued an unqualified audit opinion for the statements on 28 September 2017.

IPEA was established by an order under the Public Service Act 1999 to operate as an executive agency from 3 April 2017 to 30 June 2017. On 1 July 2017, all functions, appropriations, assets, liabilities and commitments of the executive agency were transferred to IPEA when it was established as a statutory authority under the IPEA Act 2017.

Departmental activities

Departmental resourcing includes assets, liabilities, revenues and expenses that IPEA controls directly and uses to produce outcomes on behalf of the Government.

IPEA recorded an operating surplus of $0.6 million. Operating expenses were $2.1 million and consisted of employee benefits of $1.6 million and supplier expenses of $0.5 million.

Own-source revenue was $0.4 million which relates to resources received free of charge for services provided to IPEA by the Department of Finance, including property and IT services and by ANAO for auditors’ remuneration.

Revenue from Government for the period 3 April 2017 to 30 June 2017 was $2.2 million.

Table 3: Departmental financial performance

 

30 June 2017
$’000

Employee benefits

1,557

Suppliers

520

Total expenses

2,077

Own-source revenue

407

Net (cost of) services

(1,670)

Revenue from government

2,227

Total

557

Administered activities

Administered items are assets, liabilities, revenues and expenses that are managed or overseen by IPEA on behalf of the Government.

IPEA incurred $16.0 million of expenses on behalf of the Government on work related travel expenses for current and former parliamentarians and their staff.

Table 4: Administered financial performance

 

30 June 2017
$’000

Expenses administered on behalf of the Government

15,997

Financial management (Continued)

Significant non-compliance with finance law

IPEA did not report any significant issues relating to non-compliance with the finance law to the Finance Minister under Section 19(1)(e) of the PGPA Act in 2016-17.

Asset management

IPEA did not own any assets in 2016–17. All assets used by IPEA in 2016–17 were provided as part of a purchaser provider arrangement with the Department of Finance.

Grants

IPEA did not manage any grant programs in 2016–17.

Procurement

IPEA’s approach to procuring goods and services, including consultancies, is consistent with, and reflects the principles of, the Commonwealth Procurement Rules. These rules are applied to activities through IPEA’sAccountable Authority Instructions.

IPEA did not have any contracts of $100,000 or more (inclusive of GST) during the period 3 April 2017 to 30 June 2017.

No contracts in excess of $10,000 (inclusive of GST), or standing offers, were exempted by the CEO of IPEA from being published on AusTender on the basis that they would disclose exempt matters under the Freedom of Information Act 1982.

Initiatives to support small business

IPEA supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises and small enterprise participation statistics are available on the Department of Finance’s website.

Consultancies

IPEA engages consultants when it requires specialist expertise or when independent review or assessment is required. Decisions to engage consultants during 2016–17 were made in accordance with the PGPA Act and related regulations, including the Commonwealth Procurement Rules and relevant internal policies.

During the period 3 April 2017 to 30 June 2017, IPEA engaged six consultancies involving total actual expenditure of $35,300.

Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies are available on the AusTender website (www.tenders.gov.au).

Part 4:

Financial statements

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Assets and Liabilities Administered on Behalf of the Government 3.1 Administered Financial Assets screenshot

Financial statements (continued)

Funding 4.1 Appropriations screenshot

Financial statements (continued)

People and relationships 5.1 Employee Provisions screenshot

Financial statements (continued)

People and relationships 5.2 Key Management Personnel Remuneration screenshot

Financial statements (continued)

Other Information 6.1 Restructuring screenshot

Appendices

A. Relationship between our purpose and our outcome

This section is intended to provide information that maps IPEA’s Portfolio Budget Statements 2016–17 to the Corporate Plan 2016–17. IPEA is unable to provide this information as it was not in existence for the entire 2016–17 year, having been established on 3 April 2017. This information will be reported by IPEA in the 2017–18 Annual Report.

B. Workforce statistics

All IPEA employees are located in Forrest, ACT.

Staff profile (by headcount)

Ongoing and non-ongoing employee numbers by substantive classification and gender (as at 30 June 2017)

Classification*

Male

Female

Ongoing

Non-ongoing

Total

SES Band 1

1

-

1

-

1

EL2

2

3

4

1

5

EL1

4

4

8

-

8

APS6

5

4

8

1

9

APS5

2

5

7

-

7

APS4

2

8

10

-

10

APS3

6

6

12

-

12

APS2

1

1

-

2

2

APS1

-

-

-

-

-

*The CEO is a statutory appointment and not included as an employee of IPEA.

Attendance type (by headcount)

Ongoing and non-ongoing employee numbers by attendance type (as at 30 June 2017)

Classification

Male

Female

Full-time

Part-time

Total

Ongoing

21

29

44

6

50

Non-ongoing

2

2

4

-

4

Total

23

31

48

6

54

B. Workforce statistics (Continued)

*The CEO is a statutory appointment whose salary is determined by the Remuneration Tribunal.

Indigenous employees (by headcount)

Ongoing and non-ongoing Aboriginal and Torres Strait Islander employee numbers (as at 30 June 2017)

Ongoing

0

Non-ongoing

0

Total

0

*The CEO is a statutory appointment whose salary is determined by the Remuneration Tribunal.

Remuneration by classification

Actual salary ranges by classification (as at 30 June 2017)

Classification

Minimum salary ($)

Maximum salary ($)

SES Band 1

163,712

163,712

EL2

126,308

157,345

EL1

103,457

133,471

APS6

79,925

104,139

APS5

72,648

81,516

APS4

65,145

74,353

APS3

57,755

66,623

APS2

51,957

59,461

APS1

45,249

52,185

C. Work health and safety

This appendix outlines IPEA’s work health and safety performance in accordance with Part 4 of the Work Health and Safety Act 2011 (WHS ACT).

Initiatives

In 2016–17, IPEA undertook the following activities to meet its obligations under the WHS Act:

  • consultation with employees on WHS matters, particularly regarding changes in relation to the establishment of IPEA
  • online access to WHS training and information
  • provision of workstation assessments and ergonomic equipment, including sit/stand workstations
  • access to an Employee Assistance Program including confidential counselling and other services, and
  • promotion of a healthy lifestyle through access to an in-house gymnasium, by supporting active travel to work and other wellbeing initiatives.

Comcare premium

IPEA’s 2016–17 Comcare premium was 1.07 per cent of its payroll for its employees.
This premium rate came into effect on 3 April 2017.

Notifiable incidents

Between 3 April 2017 and 30 June 2017, there were no incidents involving IPEA employees required to be reported to Comcare in accordance with section 38 of the WHS Act.

Investigations and notices

Under the WHS Act, IPEA is required to provide statistics of any investigations or notices given at the workplace it manages. No investigations were conducted and no notices were given during the period from 3 April 2017 to 30 June 2017.

Disability reporting mechanisms

Since 1994, non-corporate Commonwealth entities have reported on their performance as policy adviser, purchaser, employer, regulator and provider under the Commonwealth Disability Strategy. In 2007–08, reporting on the employer role was transferred to the Australian Public Service Commission’s State of the Service reports and the APS Statistical Bulletin. These reports are available at www.apsc.gov.au. From 2010–11, entities have no longer been required to report on these functions.

The Commonwealth Disability Strategy has been overtaken by the National Disability Strategy 2010–2020, which sets out a 10 year national policy framework to improve the lives of people with disability, promote participation and create a more inclusive society. A high level two-yearly report will track progress against each of the six outcome areas of the strategy and present a picture of how people with disability are faring. The first of these reports was published in 2014, and can be found at www.dss.gov.au.



D. Advertising and market research

IPEA did not undertake any form of advertising or market research activities in 2016-17.

E. Entity resources and expenses by outcome

Entity resource statement 2016–17

 

 

 

 

 

 

Actual available appropriation for
2016–17

Payments made
2016–17

Balance remaining
2016–17

 

 

$’000

$’000

$’000

 

 

(a)

(b)

(a) – (b)

Ordinary annual services

 

 

 

 

Sec 75 transfers of PGPA Act 1

 

 2,227

 1,197

 1,030

Sec 74 receipts of PGPA Act 2

 

 1,027

 -

 1,027

Total

 

 3,254

 1,197

 2,057

 

 

 

 

 

Administered expenses

 

 

 

 

Outcome 13

 

 9,269

 8,773

 

Total

 

 9,269

 8,773

 

Total ordinary annual services

A

 12,523

 9,970

 

 

 

 

 

 

Special appropriations

 

 

 

 

Special appropriations limited

 

 

 

 

 by criteria/entitlement

 

 

 

 

Parliamentary Entitlement Act 1990

 

 

 6,941

 

Total special appropriations

B

 

 6,941

 

 

 

 

 

 

Total resourcing and payments A+B

 

 12,523

 16,911

 

Total net resourcing and payments

 12,523

 16,911

 

1. IPEA received transfers of appropriations from the Department of Finance under Section 75 of the PGPA Act as a result of an Administrative Arrangement Order that established IPEA as an executive agency on 3 April 2017.
2. IPEA received receipts of $1,026,871 to fund employee provisions for employees transferred to IPEA from the Department of Finance on 3 April 2017.
3. Includes section 75 transfers of PGPA Act and section 74 receipts of PGPA Act.

E. Entity resources and expenses by outcome (Continued)

Expenses by outcome

 

 

 

 

Expenses for outcome 1, 2016–17

 

 

 

 

 

 

 

 

Outcome 1: Support for current and former parliamentarians and others as required by the Australian Government through the delivery of, independent oversight and advice on, work resources and travel resources.

 

Budget*
2016–17

Actual expenses
2016–17

Variation
2016–17

 

 

$’000

$’000

$’000

 

 

(a)

(b)

(a) – (b)

Program 1.1: Independent Parliamentary Expenses Authority - Travel Oversight and Reporting

 

 

 

 

Administered expenses

 

 

 

 

Ordinary annual services (Appropriation Act No. 1)

 

 

 

 

 Members of Parliament Staff Travel costs

 

 9,221

 9,001

 220

Special appropriations

 

 

 

 

Parliamentary Entitlements Act 1990

 

 9,520

 6,996

 2,524

Departmental expenses

 

 

 

 

Departmental appropriation1

 

 2,227

 1,670

 557

Expenses not requiring appropriation in the budget year

 420

 407

 13

Total for Program 1.1

 

 21,388

 18,074

 3,314

Total expenses for Outcome 1

 

 21,388

 18,074

 3,314

 

 

 

 

 

 

 

 

2016–17

 

Average staffing level (number)

 

 

11 

 

* Full-year budget, including any subsequent adjustment made to the 2016–17 budget at Additional Estimates.
1 Departmental appropriation combines Section 75 transfers of PGPA Act and Section 74 receipt of PGPA Act.

Abbreviations and acronyms

Term

 

APS

Australian Public Service

EL

Executive Level

FTE

Full Time Equivalent

IPEA

Independent Parliamentary Expenses Authority

IPEA Act 2017

Independent Parliamentary Expenses Act 2017

MOP(S) Act

Members of Parliament Staff Act 1984

PGPA Act

Public Governance, Performance and Accountability Act 2013

SES

Senior Executive Service

WHS Act

Work Health and Safety Act 2011

Glossary

Term

Meaning

Accountable authority instructions

Instructions issued to manage the affairs of an entity to promote the efficient, effective, economical and ethical use of commonwealth resources.

Administered items

Items that are usually managed by an entity on behalf of the government. Entities do not have control over these items, which are normally related to activities governed by eligibility rules and conditions established by legislation (for example, grants, subsidies and benefit payments).

Appropriation

Public monies the parliament authorises the Australian Government to withdraw from the consolidated Revenue Fund for specified purposes.

AusTender

The central web based facility for the publication of Australian Government procurement information, including business opportunities, annual procurement plans and procurement plans awarded.

Comcover

The Australian Government’s self-managed general insurance fund.

Commonwealth Procurement Rules

Rules representing the Government policy framework under which Commonwealth entities undertake their own procurement in line with both Australia’s international obligations and good practice. They enable agencies to design processes that are robust and transparent, and instil confidence in the Australian Government’s procurement.

Consultancy services

Services delivered under a contract for services, distinguished by the nature of the work performed. A consultant is a person or organisation providing professional, independent and expert advice or services. Typically the term is used to describe the application of expert skills to investigate or diagnose a defined issue or problem; carry out defined research, reviews or evaluations; or provide independent advice, information or creative solutions to assist an entity in management decision-making.

Enterprise Agreement

An employment agreement made directly between an employer and employees.

Fraud

Dishonestly obtaining a benefit, or causing a loss, by deception or other means. Accountable authorities of Commonwealth entities must take all reasonable measures to prevent, detect and deal with fraud in accordance with section 10 of the Public Governance, Performance and Accountability Rule 2014.

Full time equivalent (FTE)

The average number of effective FTE employees in an entity. Part time employees are converted to full time equivalent.

Headcount

The actual number of employees employed in an agency.

Glossary (Continued)

Non-ongoing staff member

A person engaged as an employee under section 22 (2) (b) of the Public Service Act 1999.

Ongoing staff member

A person engaged as an ongoing employee under section 22 (2)(a) of the Public Service Act 1999

Outcome

The Government’s objectives in each portfolio area. Outcomes are desired results, impacts or consequences for the Australian community influenced by the actions of the Australian Government. Actual outcomes are the results or impacts actually achieved.

Performance information

Evidence about performance that is collected and used systematically. It relates to appropriateness, effectiveness and efficiency and the extent to which an outcome can be attributed to an intervention.

Portfolio Budget Statements

Statements that inform parliamentarians and the public of the proposed allocation of resources to government outcomes. They also assist the Senate standing committees with their examination of the government’s budget. Portfolio Budget Statements are tabled in parliament on budget night and published as budget-related papers.

Programs

Action taken by the Government to deliver the stated outcomes.

Purposes

In the context of the PGPA Act, purposes include the objectives, functions or role of the entity. Finance’s purposes are established in the Corporate Plan 2015–16.

Resource Management Framework

Governs how the Commonwealth public sector uses and manages public resources. The PGPA Act is the cornerstone of the framework.

Risk management

The systematic application of management through policies, procedures and practices to clearly identify, analyse, evaluate, treat and monitor risks associated with those opportunities. Risk is broadly defined as the effect of uncertainty on objectives or the impacts of unforeseen events or undesirable outcomes.

Rules

In the context of the PGPA Act, legislative instruments made by the Finance Minister under sections 101 to 105 of the PGPA Act prescribing matters:

  • required or permitted by the PGPA Act or
  • necessary or convenient to be prescribed for carrying out or giving effect to the PGPA Act.

List of requirements

The requirements for non-corporate Commonwealth entities’ annual reports are prescribed by Subdivision A of Division 3A of the Public Governance, Performance and Accountability Rule 2014. The subdivision is made for section 46(3) of the Public Governance, Performance and Accountability Act 2013. The requirements for content to be included in entities’ annual reports were approved on behalf of the parliament by the Joint Committee of Public Accounts and Audit in May 2016.

The following table shows where the information specified by the requirements can be found in this report. The table below, from Schedule 2 of the PGPA Rule, details the information to be included in agency Annual Reports.

PGPA Rule Reference

Location in Report

Description

Requirement

17AD(g)

Letter of transmittal

 

17AI

iii

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

17AD(h)

Aids to access

 

17AJ(a)

5

Table of contents.

Mandatory

17AJ(b)

63

Alphabetical index.

Mandatory

17AJ(c)

55

Glossary of abbreviations and acronyms.

Mandatory

17AJ(d)

57

List of requirements.

Mandatory

17AJ(e)

ii

Details of contact officer.

Mandatory

17AJ(f)

ii

Entity’s website address.

Mandatory

17AJ(g)

ii

Electronic address of report.

Mandatory

17AD(a)

Review by accountable authority

 

17AD(a)

3

A review by the accountable authority of the entity.

Mandatory

List of requirements (Continued)

17AD(b)

Overview of the entity

17AE(1)(a)(i)

5

A description of the role and functions of the entity.

Mandatory

17AE(1)(a)(ii)

6

A description of the organisational structure of the entity.

Mandatory

17AE(1)(a)(iii)

5

A description of the outcomes and programs administered by the entity.

Mandatory

17AE(1)(a)(iv)

5

A description of the purposes of the entity as included in corporate plan.

Mandatory

17AE(1)(b)

NA

An outline of the structure of the portfolio of the entity.

If applicable, Mandatory

17AE(2)

NA

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

17AD(c)

Report on the Performance of the entity

 

 

Annual performance Statements

 

17AD(c)(i); 16F

10

Annual performance statement in accordance with paragraph 39(1) (b) of the Act and section 16F of the Rule.

Mandatory

17AD(c)(ii)

Report on Financial Performance

17AF(1)(a)

23

A discussion and analysis of the entity’s financial performance.

Mandatory

17AF(1)(b)

53

A table summarising the total resources and total payments of the entity.

Mandatory

17AF(2)

NA

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.

If applicable, Mandatory.

List of requirements (Continued)

17AD(d)

Management and Accountability

 

Corporate Governance

17AG(2)(a)

17

Information on compliance with section 10 (fraud systems)

Mandatory

17AG(2)(b)(i)

iii

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

17AG(2)(b)(ii)

iii

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

17AG(2)(b)(iii)

iii

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

17AG(2)(c)

14

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

17AG(2)(d) – (e)

NA

A statement of significant issues reported to Minister under paragraph 19(1) (e) of the Act that relates to noncompliance with Finance law and action taken to remedy noncompliance.

If applicable, Mandatory

 

External Scrutiny

17AG(3)

19

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny.

Mandatory

17AG(3)(a)

19

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

17AG(3)(b)

19

Information on any reports on operations of the entity by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Cwth Ombudsman.

If applicable, Mandatory

17AG(3)(c)

19

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

List of requirements (Continued)

 

Management of Human Resources

17AG(4)(a)

20,21,22

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

17AG(4)(b)

49

Statistics on the entity’s APS employees on an ongoing and non-ongoing basis; including the following:
Statistics on staffing classification level;
Statistics on full-time employees;
Statistics on part-time employees;
Statistics on gender;
Statistics on staff location;
Statistics on employees who identify as Indigenous.

Mandatory

17AG(4)(c)

20

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

17AG(4)(c)(i)

21

Information on the number of SES and non-SES employees covered by agreements etc. identified in paragraph 17AG(4)(c).

Mandatory

17AG(4)(c)(ii)

50

The salary ranges available for APS employees by classification level.

Mandatory

17AG(4)(c)(iii)

21

A description of non-salary benefits provided to employees.

Mandatory

17AG(4)(d)(i)

22

Information on the number of employees at each classification level who received performance pay.

If applicable, Mandatory

17AG(4)(d)(ii)

22

Information on aggregate amounts of performance pay at each classification level.

If applicable, Mandatory

17AG(4)(d)(iii)

22

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, Mandatory

17AG(4)(d)(iv)

22

Information on aggregate amount of performance payments.

If applicable, Mandatory

 

Assets Management

 

17AG(5)

NA

An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities.

If applicable, Mandatory

 

Purchasing

 

17AG(6)

24

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

List of requirements (Continued)

 

Consultants

 

17AG(7)(a)

25

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

17AG(7)(b)

25

A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

17AG(7)(c)

25

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

17AG(7)(d)

25

A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.

Mandatory

17AG(8)

NA

If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable, Mandatory

 

Exempt contracts

 

17AG(9)

24

If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, Mandatory

 

Small business

 

17AG(10)(a)

24

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

17AG(10)(b)

24

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

17AG(10)(c)

NA

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, Mandatory

 

Financial Statements

 

17AD(e)

26

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

List of requirements (Continued)

 

Australian National Audit Office Access Clauses

 

17AD(f)

Other Mandatory Information

17AH(1)(a)(i)

52

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, Mandatory

17AH(1)(a)(ii)

NA

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, Mandatory

17AH(1)(b)

24

A statement that “Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].”

If applicable, Mandatory

17AH(1)(c)

51

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

17AH(1)(d)

19

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

17AH(1)(e)

NA

Correction of material errors in previous annual report

If applicable, Mandatory

17AH(2)

22, 51, 52,48

Information required by other legislation

Mandatory

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